About 

In addition to encrypting messages and files, Virtru users have the ability to apply additional security settings to protected content. Among these settings is the option to apply Watermarking to an encrypted file. 

Typically, if a Virtru recipient receives an encrypted file, they can preview the file in the Secure Reader and download a decrypted copy locally. When watermarking is applied to a secure file, recipients will only have access to the secure file inside of the Secure Reader and will see their email address watermarked across the document. A recipient will not be able to download a local decrypted copy of the file. 

The addition of the watermark is visible but transparent enough to not obscure the contents of the file when viewed. Watermarking is supported on the following common file types:

• Microsoft Office documents: .docx, .pptx, .xlsx
• Common image file formats: .jpeg, .png
• PDF documents

Note: although newer Microsoft office file types are supported, older versions (.doc, .ppt, .xls) are not compatible. Additionally, these other common file types are NOT supported: .msg, .zip, .md.

Jump to:

Manage Watermarking - Email Clients
Manage Watermarking - Drive
Manage Watermarking - Secure Share
Manage Watermarking in the Control Center
Recipient Experience

Manage Watermarking - Email Clients

Watermarking can be set for attachments before an email is sent

1. Open a new draft and toggle Virtru ON.

2. If you are using Virtru for Gmail, open the Security Options menu. Security options for the Outlook Desktop Extension are visible in the Message tab while composing a message. Security options for the Outlook 365 Add-in are visible once the Virtru add-in is opened and toggled ON. The Security options for the iOS and Android app are visible at the top of compose window. 

3. Select Watermarking from the menu.

4. Compose the rest of your message and Send.

Watermarking can also be managed after an email is sent

1. With Virtru enabled, open the sent secure message. In Gmail and Outlook 365, expand the Security Options menu. In the Outlook Desktop Extension, these settings are visible in the Home tab of the Inbox view or the Message tab of the popped-out message view. In the iOS and Android app, select the Security Settings option.

2. Select or deselect the Watermarking option. 

Manage Watermarking - Drive

In addition to watermarking a secure attachment, Virtru for Drive users can watermark secure files in Drive.

Apply Watermarking during a drag-and-drop upload

1. Drag-and-drop a file into Drive so you see the option to Upload Or Encrypt & upload.

2. Click More Security Options and select Watermarking.

3. Apply other security options, if desired, and select Encrypt & upload. 

Apply Watermarking to a secure file already in Drive

1. In Drive, select a secure file and open the detail pane.

2. Scroll down the detail pane and select Watermarking. Changes will apply automatically.

Manage Watermarking - Secure Share

Apply Watermarking while drafting a Secure Share

1. After uploading files in step 1, click NEXT to head to the "SECURE" step

2. Toggle Watermarking on

3. If desired, apply other security options. Then, hit NEXT to head to step 3. When ready, SHARE

Manage Watermarking after sending a Secure Share

1. After sending a Secure Share, you will receive an email confirmation. Click Manage Files to manage the share

Alternatively, head to the History page in Secure Share, select the "Action" gear for the desired share, and click VIEW

2. You will be brought to the "Message Summary." Click the pencil icon to manage the share, including the files, settings, message, and recipients

Manage Watermarking in the Control Center

For anything you have sent securely, you can manage access to the content in the Virtru Control Center, including security settings like watermarking. For more details: Managing Emails and Files in the My Data Page

Recipient Experience

When a recipient receives a watermarked document, even if they are a plugin user, they will need to view the file in the Virtru Secure Reader:

While viewing, the recipient's email address will be overlaid in a repeating pattern over the opened file and the recipient will not have the option to download the file.