In addition to encrypting messages and files, Virtru users have the ability to apply additional security settings to protected content. Among these settings is the option to apply an "Expiration Date" to an encrypted email or file.
Typically, if a Virtru recipient receives an encrypted message or file, they can access that content indefinitely. However, as the owner of that content, you can restrict access after a particular point in time. If a recipient tries to access the content after expiration, they will receive a prompt indicating their access is expired.
Manage an Expiration Date in Virtru Email Clients
An expiration can be set before an email is sent
1. Open a new draft and toggle Virtru ON.
2. If you are using Virtru for Gmail, iOS, or Android, open the Security Options or Security Settings menu. Security options for the Outlook Desktop Extension (Desktop only) are visible in the Message tab while composing a message. Security options for the Outlook 365 Add-in (for Web, Desktop, Mobile) are visible once the Virtru add-in is opened and toggled ON.
3. Select the Expiration option from the menu and configure the date.
4. Compose the rest of your message and Send.
Expirations can also be managed after an email has been sent
1. With Virtru enabled, open the sent secure message and expand the Security Options/Settings menu. In the Outlook Desktop Extension, these settings are visible in the Home tab of the Inbox view or the Message tab of the popped-out message view. Security options for the Outlook 365 Add-in are visible once the Virtru add-in is opened.
2. Select Expiration Date and modify accordingly.
Manage an Expiration Date for a Secure Drive File
In addition to setting expirations for a secure email, Virtru for Drive users can set expiration dates for access to secure files.
Apply an expiration during a drag-and-drop upload
1. Drag-and-drop a file into Drive so you see the option to Upload Or Encrypt & upload.
2. Click More Security Options, select Set Access Expiration Date, and configure your desired expiration.
3. Apply other security options, if desired, and select Encrypt & upload.
Apply an expiration to a secure file already in Drive
1. In Drive, select a secure file and open the detail pane.
2. Scroll down the detail pane and select Set access expiration.
3. Set the desired expiration. Changes will apply automatically.
Manage an Expiration Date in the Control Center
1. Log into the Virtru Control Center and head to the Email or Files section.
2. Click on the email or Drive file in question. Secure attachment expirations are managed by their parent email.
3. In the metadata menu that appears on the right, expand the Security Settings section.
4. Make any applicable changes and be sure to select SAVE CHANGES at the bottom of the window for these updates to take effect.
When the intended recipient receives the message before expiration, they will be able to decrypt the message like any other email secured by Virtru.
If the recipient attempts to open the message after expiration, they will receive a prompt indicating their access is expired.
Whether a user can access the content will be consistent across Virtru products.
Expired Drive File
When the intended recipient receives the file before expiration, they will be able to decrypt the file like any other file secured by Virtru. If the recipient attempts to open the file after expiration, they will receive an Google Drive File Expired prompt.