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In addition to encrypting messages and files, Virtru users have the ability to apply additional security settings to protected content. Among these settings is the option to apply an "Expiration Date" to an encrypted email or file. 

Typically, if a Virtru recipient receives an encrypted message or file, they can access that content indefinitely. However, as the owner of that content, you can restrict access after a particular point in time. If a recipient tries to access the content after expiration, they will receive a prompt indicating their access is expired.

Jump to:

Manage an Expiration - Email Clients
Manage an Expiration - Drive
Manage an Expiration - Secure Share
Manage Expiration Dates in the Control Center
Recipient Experience 

Manage an Expiration - Email Clients

Apply an expiration while drafting a secure message

1. Open a new draft and toggle Virtru ON

2. If you are using Virtru for Gmail, iOS, or Android, open the Security Options or Security Settings menu. Security options for the Outlook Desktop Extension (Desktop only) are visible in the Message tab while composing a message. Security options for the Outlook 365 Add-in (for Web, Desktop, Mobile) are visible once the Virtru add-in is opened and toggled ON

3. Select the Expiration option from the menu and configure the date

4. Compose the rest of your message and Send

Manage an expiration after a secure email is sent

1. With Virtru enabled, open the sent secure message and expand the Security Options/Settings menu. In the Outlook Desktop Extension, these settings are visible in the Home tab of the Inbox view or the Message tab of the popped-out message view

2. Select Expiration Date and modify accordingly

Manage an Expiration - Drive

Apply an expiration during a drag-and-drop upload

1. Drag-and-drop a file into Drive so you see the option to Upload Or Encrypt & upload

2. Click More Security Options, select Set Access Expiration Date, and configure your desired expiration

3. Apply other security options, if desired, and select Encrypt & upload

Manage an expiration to a secure file already in Drive

1. In Drive, select a secure file and open the detail pane

2. Scroll down the detail pane and select Set access expiration

3. Set the desired expiration. Changes will apply automatically

Manage an Expiration - Secure Share

Apply an expiration while drafting a Secure Share

1. After uploading files in step 1, click NEXT to head to the "SECURE" step

2. Toggle Expiration Date on. This will default to one week. If you would like. different timeframe, select CHANGE

If applicable, set your desired Timeframe, and click UPDATE to save

3. If desired, apply other security options. Then, hit NEXT to head to step 3. When ready, SHARE

Manage an expiration after sending a Secure Share

1. After sending a Secure Share, you will receive an email confirmation. Click Manage Files to manage the share

Alternatively, head to the History page in Secure Share, select the "Action" gear for the desired share, and click VIEW

2. You will be brought to the "Message Summary." Click the pencil icon to manage the share, including the files, settings, message, and recipients

Manage Expiration Dates in the Control Center

For anything you have sent securely, you can manage access to the content in the Virtru Control Center, including security settings like an expiration date. For more details: Managing Emails and Files in the My Data Page

Recipient Experience 

Expired Email

If a recipient attempts to open a secure email after expiration, they will receive a prompt indicating their access is expired.

Whether a user can access the content will be consistent across Virtru products.

Expired Drive File

If a recipient attempts to open the file after expiration, they will receive an Google Drive File Expired prompt. 

Expired Secure Share

If a recipient attempts to open a Secure Share after expiration, they will receive a "No Access" prompt.