This feature is enabled by request only
Please contact your Customer Success Manager or Virtru Support to enable this feature for your team.
About
In addition to encrypting messages and attachments, Virtru users have the ability to apply additional security settings to protected content. Among these settings is the option to Require SMS for authentication.
When using this setting, the sender of the message must provide a cell phone number for each recipient. Then, upon receipt of the message, the recipient will need to complete an SMS verification to unlock the content using the phone number set by the sender.
This option is currently available in Virtru for Gmail (Chrome Extension) and Virtru for Outlook 365 Add-in
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Manage PFP in Virtru Email Clients
Recipient Experience
Manage Require SMS
Require SMS can be set for a message before an email is sent
Gmail
1. Click Compose to start a new message and toggle Virtru Protection ON
2. Type in the intended recipients of the encrypted email in the appropriate field
3. Click the gear icon and toggle on Require SMS. (This will also automatically toggle Disable Forwarding).
4. The recipients' email addresses will appear above the field to enter the corresponding phone number
5. Type in each recipients phone number starting with the country code. U.S. country code is +1 (If you are unsure of the country code, there will be a drop down menu to choose the country)
You must enter a phone number for all recipients
6. Compose the rest of your message and Send. If an entry field is blank or improperly formatted, the message will fail to send with an error to add valid numbers.
Outlook 365 Add-in
1. Begin a New message, open the Virtru pane, and toggle Protection ON.2. In the "MESSAGE OPTIONS" section, select Require SMS. (This will also automatically toggle Disable Forwarding).
As you begin adding recipients to the message, you will see "Recipient phone #" entry fields appear for each.
3. Complete each phone # entry field. While doing so, you will need to manually enter the country code or select a country from the drop-down menu.
You must enter a phone number for all recipients.
4. Compose the rest of your message and Send. If an entry field is blank or improperly formatted, the message will fail to send with an error to add valid numbers.
Require SMS can also be managed after an email is sent
1. For Outlook 365 Add-in: Open a sent secure message and the Virtru pane. Expand the Security Options menu.
For Gmail: Open a sent secure message, and click the drop down arrow that will reveal Virtru options.
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Outlook 365 Add-in
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Gmail
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2. Modify the recipient's number and/or select or deselect the Require SMS option.
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Outlook 365 Add-in
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Gmail
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Recipient Experience
Recipient experience for non-Virtru users
1) The initial secure email will look like any other for non-Virtru plugin users.
2. Once standard verification is complete, the user will be directed to the "Secondary verification" page for SMS verification. They will see the beginning (with country code) and end of the phone number the sender set.
Clicking Send code to my number will initiate an SMS message with a one-time code. There is also the option to select That's not my number to be directed to a "Help with secondary verification" page.
3. After receiving the code, the user will need to complete the entry field and select Verify this code to complete the process and access their message.
If the code is incorrect, the user will see a "Code not valid" message and will need to retry with the correct code.
Clicking I never received a code will take them to a "Help with secondary verification" page.
Recipient experience for add-in users
Even if a recipient is a Virtru add-in user, they will be forced to complete SMS verification.
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Outlook 365 Add-in when trying to view a decrypted message in the Virtru panel, Outlook 365 Add-in users will see an "Additional Security" prompt with an Unlock Message link. This link will take the user through the same verification steps at the non-Virtru recipients.
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Gmail For Gmail plugin users, the warning under the Unlock Message button will prompt the user to click and authenticate in order to decrypt the message. From that point, user will move through the typical verification steps.
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Problems with the associated number
If during the secondary verification process the recipient selects That's not my number or I never received a code, they will be directed to a "Help with secondary verification" page.
Here, the recipient can select Send code to my number to retry delivery or select the Change my number option.
If the user has a default mail client configured on their device, the Change my number option will auto-draft the beginning of an email to the sender so that they can request an update. If no default mail client is configured, the Change my number option will be unresponsive and a manual message will need to be drafted.
