This article provides account administrators with a detailed overview of how to successfully deploy the Virtru Gmail Chrome browser extension to an organization. If you are a new Virtru customer, this article and the Get Started page are the best places to begin.
The sections that follow provide a more detailed look at each step in the process, including additional notes and links to applicable step-by-step instructions. The article will cover:
- Account Configuration
- Notify your users that Virtru is coming
- Add Users
- Plugin Installation
Before starting, please note:
To complete this process, you must be an Admin in both Virtru and G Suite
If you are looking to deploy the Virtru Outlook add-in, please refer to our Outlook Overview article.
If you are an end-user looking to install Virtru, you may need to contact your organization's administrator for assistance.
Before you begin rolling Virtru out to your organization, you need to decide what configuration and settings best meet your needs. These simple decisions impact the steps you will need to take throughout the installation and deployment process.
Key Considerations: User Management and Installation Options
There are two key items you need to think about. Specifically, you need to decide how you want to add users to Virtru and how to get Virtru installed on their machines. The following tables outline the options for each along with key considerations:
|Manually Add||Add your users manually via the Virtru Dashboard||
|G Suite Sync||Connect your G Suite to Virtru and pull users in via a sync||
If you are unsure of which route to go, we recommend you add a few users manually for testing purposes. You can always sync at a later date.
Your users will need to install Virtru on their devices
|Forced Installation||Using Managed Chrome or GPO, force install the plugin||
If you are unsure of which route to go, we recommend going with the manual plugin installation. It is a more common use-case and requires less effort to go live. You can always decide to switch to forced-installation at a later date.
Keep in mind that installation is not directly tied to user management. Both installation options work with both user management options. The biggest distinction is that if you manually added users, they will still need to accept their invitation (regardless of whether you manually or force install the plugin).
Optional Account Settings
In addition to choosing how you want to add users and install the plugin, there are other team settings you can configure. These settings are optional and can be configured or tweaked at a later date if needed.
This optional step is recommended if you are looking for more granular user and security controls. If you are a smaller business who wants to get Virtru up and running as quickly as possible, you can skip this section. Actions to consider:
- Setting a default On/Off encryption state
- Enable Encrypted Search
- Tweak and configure additional DLP Rules (Advanced)
- Add yourself and other admins as users to test
Once you have decided how you want to deploy Virtru and configure your account, it is time to notify your users. This is a critical - and often overlooked - step in the deployment process. This step is important for a number of reasons:
- It lets your end-users know what is coming and why
- It ensures end-users have the instructions and resources they need to start using Virtru immediately
- It will save you time by deflecting end-user questions once you go-live
- It limits the chance of incorrect installation and misconfiguration - which can unintentionally create security and compliance gaps
The decisions on installation and user management will guide what you need to communicate to users. You can use this email template to help communicate the necessary information to your users. All you need to do is delete any irrelevant items and add anything else you want to include.
In addition to notifying your end-users, we also offer a template to help prepare external recipients you email frequently (ex. third-party financial consultant, lab or healthcare provider you partner with, lawyers, etc.).
Once you have notified your users that Virtru is coming, it is time to start adding your users. As covered in detail in the Account Configuration section, there are two options for adding users.
Option A: Manually Add
If you decide to manually add users, you will want to go to the Users page of Virtru Dashboard. The Managing Users (Users Page) article provides a detailed walkthrough of how to add users and manage admins. The article also covers a number of other useful features, such as the ability to remind users to accept their invitation.
Once added, users will receive an invitation email asking them to join your team. If you haven't already, be sure to notify them (and share installation instructions, if necessary).
Option B: G Suite Sync
If you decide to sync Virtru with your G Suite, you need to install the Virtru G Suite Marketplace app in your G Suite Admin Console. You can confirm a successful sync by going to the Users & Groups page of the Virtru Dashboard.
The Managing Users for G Suite Synced Domain (Users & Groups Page) article provides a walkthrough of everything you can do on that page, including how to refresh a sync to pull in updated user information from your G Suite.
Once you have added users, the final step is to get the Virtru plugin on their machine. As covered in detail in the Account Configuration section, there are two options for end-user installation.
Option A: Manual Plugin Installation
Congratulations! At this point, your work as the admin is basically done. You have already notified your users and shared installation instructions with them. All they need to do is follow the instructions and start using Virtru.
Option B: Forced Installation
A forced (or managed) installation will automatically push the Virtru extension to selected users. All they need to do is activate Virtru and begin using. Follow these instructions to execute a forced installation:
- Automatically install apps and extensions in Google Admin console
Admins should look for "Virtru Email Protection" in the Chrome Web Store (ID: nemmanchfojaehgkbgcfmdiidbopakpp)
Virtru will only be installed when the user logs into the Chrome browser with their G Suite account. Virtru will NOT be automatically available if the user simply navigates to gmail.com to log in without having logged into the browser itself.
- Admin Install - Chrome Extension (Windows OS)
Once complete, you should be all set!