About

When using Virtru to encrypt emails and/or files, unique secure "policies" in Virtru are created to align with each unique email and file. A "policy" controls who has access to content and how they can interact with that content. After those secure policies has been sent/shared by a member of the Virtru team, admins can review metadata for that content and manage access permissions within the Virtru Control Center's Org Data page. This page does not include actual message or file content.

This guide will walk through managing policy access via the Org Data page.

For a break-down of available metadata, admins can reference Reviewing Sent Content as an Admin - Org Data Page Overview

How to Manage Access

If users are looking to manage a specific email or file, selecting the applicable policy. This will bring up additional metadata for the message (users may need to scroll down to view all of the fields) and manageable fields.

Managing the Entire Policy

Users can manage an email's security settings by selecting the settings gear in the top right corner of the metadata menu.

Within this menu, users can manage:

• Expiration Date: If/when recipient access will expire
• Disable Forwarding: Whether recipients can add new users to the "Allowed Users" list
• Watermarking: Whether applicable attachments will display a watermark of a recipient's email address
• Persistent Protection: Force applicable files to only be viewable within the Virtru Secure Reader
• REVOKE ACCESS: Remove access from all recipients
  • If access has been previously revoked, users will see an option to REAUTHORIZE
    

Managing Individual Authorized Users

• Recipients: Current authorized users
  • Selecting the hand icon will revoke an individual user's access
    
• Access Revoked: Any users whose access has been individually revoked
  • Selecting the eye icon will re-grant an individual user's access