If you have synced your G Suite with Virtru but have not purchased licenses for all users in your domain, you will need to create a provisioning group for licensing compliance. This will ensure that only intended users in your org consume a license.
This article covers provisioning groups for Google Drive. If you need to configure a provisioning group for the Virtru Gmail Extension, please go to the Virtru for Gmail Licensing (Provisioning Group) article.
Creating and Maintaining the Provisioning Group
The Virtru for Drive provisioning group is created and maintained within your Google Admin console (https://admin.google.com/). To create the group:
- Head to the Groups section and click Create Group.
- The group address should be named "virtru-drive-provisioning-group@[yourdomain.com]".
- Once the group is created, add only the users you wish to provision. If you nest another group address within the Virtru for Drive provisioning group, all members of that second group will become provisioned.
- Once your user list is set, head to the Overview page of the Virtru Dashboard and click Refresh Now to refresh your sync with Virtru and implement the provisioning.
Please note: If you make any future changes to the provisioning group in G Suite, you will need to refresh the sync again to pull in those changes.
Provisioned User Experience
Members of the Virtru for Drive provisioning group will have full access to the Virtru for Drive plugin and the ability to create and maintain new encrypted files.
Non-Provisioned User Experience
Members of your G Suite that have not been added to your provisioning group will see limited functionality when using the Virtru for Drive plugin.
Although non-provisioned users will be able to read encrypted content in the Virtru Secure Reader, they will not be able to upload encrypted files, encrypt existing files, or decrypt files within Drive.
When uploading content to Drive, they will not be able to select Encrypt & upload:
If they attempt to add content to a Secure Folder, their access will be restricted:
If your organization has implemented a mandatory encryption policy, these users will not be able to add any content to Drive: