This article provides account administrators with a detailed overview of how to successfully deploy the Virtru for Drive Chrome browser extension to a Google Workspace (formerly G Suite) organization. If you are a new Virtru for Drive customer, this article is the best place to begin.
The sections that follow provide a more detailed look at each step in the deployment process, including additional notes and links to applicable step-by-step instructions. The article will cover:
- Account Configuration
- Choose how you want to Install Virtru
- Configure optional settings
- Notify your users that Virtru is coming
- Add Users
- Plugin Installation
Before starting, please note:
To complete this process, you must be an Admin in both Virtru and Google Workspace
If you are looking to deploy the email extension, please refer to our Gmail Overview article.
If you are an end-user looking to install Virtru, you may need to contact your organization's administrator for assistance.
Before you begin rolling Virtru out to your organization, you need to decide what configuration and settings best meet your needs. These simple decisions impact the steps you will need to take throughout the installation and deployment process.
Key Consideration: Installation Options
There is a key item you need to think about. Specifically, you need to decide how you want to get Virtru installed on users' machines. The following tables outlines the options with key considerations:
Your users will need to install Virtru on their devices
|Forced Installation||Using Managed Chrome or GPO, force install the plugin||
If you are unsure of which route to go, we recommend going with the manual plugin installation. It is a more common use-case and requires less effort to go live. You can always decide to switch to forced-installation at a later date.
Keep in mind that installation is not directly tied to user management. Users added to the team will still need Virtru installed on their devices, either via a deployment or manually.
Optional Account Settings
In addition to choosing how you want to deploy Virtru, there are other team settings you can configure. These settings are optional and can be configured or tweaked at a later date if needed.
This optional step is recommended if you are looking for more granular user and security controls. If you are a smaller business who wants to get Virtru up and running as quickly as possible, you can skip this section. Actions to consider:
- Configuring Mandatory Encrypt
- Configuring Virtru compatibility with Shared Drive
- Enabling Secure Folder (Early Access- Please contact your Customer Success Manager)
Once you have decided how you want to deploy Virtru for Drive and configure your account, it is time to notify your users. This is a critical - and often overlooked - step in the deployment process. This step is important for a number of reasons:
- It lets your end-users know what is coming and why
- It ensures end-users have the instructions and resources they need to start using Virtru immediately
- It will save you time by deflecting end-user questions once you go-live
- It limits the chance of incorrect installation and misconfiguration - which can unintentionally create security and compliance gaps
The decisions on installation and configuration will guide what you need to communicate to users. We recommend addressing the following:
- Quick introduction to Virtru and why your organization is using it
- Go-live date
- How the extension will be deployed:
- You will complete a forced installation and the extension will appear automatically
- Your team will complete manual installations and users will need to download and install the extension
- Links to Help Center articles
Once you have notified your users that Virtru is coming, it is time to start adding your users via a Google sync. To perform a sync between Virtru and your Google Workspace, you need to install the Virtru Google Workplace Marketplace app in your Google Admin Console. You can confirm a successful sync by going to the Users & Groups page of the Virtru Control Center.
The Managing Users and Admins for a Google Workspace Synced Domain (Users & Groups Page) article provides a walkthrough of everything you can do on that page, including how to refresh a sync to pull in updated user information from your Google Workspace.
Once you have added users, the final step is to get the Virtru plugin on their machine. As covered in detail in the Account Configuration section, there are two options for end-user installation.
Option A: Manual Plugin Installation
Congratulations! At this point, your work as the admin is basically done. You have already notified your users and shared installation instructions with them. All they need to do is follow the instructions and start using Virtru.
Option B: Forced Installation
A forced (or managed) installation will automatically push the Virtru extension to selected users. All they need to do is activate Virtru and begin using. Follow these instructions to execute a forced installation:
- Automatically install apps and extensions in Google Admin console
Admins should look for "Virtru for Drive" in the Chrome Web Store (ID: nhdkblgjckgbdpjbohjepdakoioldloe)
Virtru will only be installed when the user logs into the Chrome browser with their Google Workspace account. Virtru will NOT be automatically available if the user simply navigates to drive.google.com to log in without having logged into the browser itself.
- Admin Install - Chrome Extension (Windows OS)
Once complete, you should be all set!