The template below is designed to be sent to end-users in your organization who will be using the Virtru plugin to send and read emails and/or files. Notifying your end-users is a critical step in the installation process that helps drive long-term adoption and success.
If you are a new Virtru customer, we also recommend the following resource to help ensure a quick, smooth Virtru deployment:
Please Note:
Anything in [BRACKETS] is a note or instruction for you. Be sure to delete the bracketed text and any other unnecessary sections prior to sending the email to your end-users.
Email for Users
Subject: Virtru - New Tool for Email Encryption
Hi Team,
I want to introduce you to Virtru, a new tool that we will be using to encrypt emails and attachments. As someone who is sharing sensitive information as part of your daily job, it’s critical that you follow the steps below to complete activation of Virtru.
Who is Virtru?
Virtru is a leading email and file encryption provider that will help us protect sensitive information to ensure our organization stays safe and compliant with various regulations.
What are the benefits?
With Virtru, you’re able to send and read encrypted messages and attachments without ever leaving your inbox—and without your recipients downloading any software or creating any passwords. In addition to its ease of use, it will also allow our organization to:
- Meet compliance requirements and avoid potential penalties.
- Reduce the risk of data breaches.
- Have the freedom to collaborate with confidence and productively share data in the cloud.
- Maintain control of our data, and see who’s accessing and interacting with it.
[We recommend customizing the benefits section and sharing your organizational goals around data privacy and security with your end users].
Next Steps:
Follow the link below to get full details on how to install and use Virtru:
[Share the relevant links below and delete other links that don't apply to your rollout:
- Getting Started with Virtru for Gmail (User Guide)
- Getting Started with the Virtru for Outlook 365 Add-in (User Guide)
- Getting Started with Virtru Secure Share (User Guide)
- Getting Started with Virtru Secure Share for Zendesk (User Guide)
- Getting Started with Virtru Secure Share for Drive (User Guide) ]
ADDITIONAL RESOURCES
- Visit the Virtru for Users section of their Support Page to access detailed help articles.
- Use this email template to alert any recipients you’ll frequently be sending Virtru emails.
Please let me know if you have any questions.
Thanks,
[YOUR NAME]
—–